Styles Overview Styles are arguably the most important feature in Microsoft Word. Because everything that you do in Word has a style attached. The definition of a style is two-fold. First, you can think of a style as a set of pre-defined formatting instructions that you can use repeatedly throughout the document.
Of course, there are many factors to consider whenever you have to decide on how to choose between formal or informal writing styles. Since both languages serve a different purpose and address a distinctive audience, knowing when to use which is extremely important.
As students, writers and people in general progress in their grammatical usage, they begin to think about writing styles, proper spelling and rules. However, before going over which of the two to choose and when to do so, we must first go over both of the styles and what they mean.
Third Person — There is nothing personal about formal writing. The reason for this is because when writing in a formal style, the writer is disconnected from the topic. Complex — In formal writing language, longer sentences tend to be more commonplace.
This means that the writer needs to be as thorough as possible in their approach to each topic or issue they address. When using a formal style, every major suggestion, point or angle needs to be done in these three steps.
Key points need to introduced, elaborated on, and finally, concluded.
Full Words — Unlike informal language, there are no contractions used in formal writing whenever the writer wishes to simplify their words.
Furthermore, abbreviations should be spelt out completely when they are used. The one and only exception is when acronyms are better known than the full name. Objective — When addressing your audience in formal writing, arguments should be given full support and main points need to be stated confidently and with conviction.
Being as detailed and thorough as possible when addressing each topic is extremely important. Again, every individual point should be introduced, elaborated on and concluded completely. Contractions and Abbreviations — When using an informal language to address your audience, the words used need to be simplified.
This means making it as easier as possible for your reader to understand your point.
Colloquial — The best way to think of the informal writing style is to see it a spoken conversation. This is because informal language can contain figure of speech, broken syntax, asides, slang and so on. The reason for this is that informal writing takes a personal tone.
You can speak to the reader using the second person such as — you and your. Simple — When making a point in informal language, short sentences are not only acceptable, they are actually necessary.
Using incomplete sentences or ellipsis … to accentuate or point out your thoughts can and should be done.
Empathy and Emotion — Unlike formal writing, when using informal language, the author can show empathy and emotion towards the reader or audience. Being able to address the complexity of a thought and to explain it thoroughly using either is allowed and essential.
Need more help with your writing? Deciding which of the languages to use largely depends on the audience you are addressing and the point you are trying to convey.Styles (Word and later) Introduction.
To use Word properly, one should use Styles. Whilst this can be a bit of a mantra, it is most certainly true: if you don’t keep your styles under control, you will, sooner or later, be unable to maintain your document as you wish, especially so if numbering is involved.
Check out how Word Games Can Improve Your Writing Formal vs Informal Writing The only real issue that remains is deciding which of the two styles to use or when.
|Create a new style based on document formatting||Styles Overview Styles are arguably the most important feature in Microsoft Word. Because everything that you do in Word has a style attached.|
|Modify an existing style||Work on formatting your document afterwards.|
Mar 15, · The "Grammar & More" Writing Style is not available in the drop down yet. To enable the Style Options in Word, go to File -> Options -> Proofing and click on the "Settings " button next to the Writing Style drop down "Grammar".
The Grammar Settings window will pop up where you can customize the checks. This article explains the grammar and writing style options that you can choose in the Grammar Settings dialog box in newer versions of Word and Outlook. They often represent different parts of speech (word classes) and have different spellings.
Choose how spell check and grammar check work in Word for Mac.
Check . If you want formatting choices that are not available from the built-in styles available in Word, you can modify an existing style or select formatted text in your document to create a new style in the Styles gallery. Mar 15, · Check the checkbox next to "Mark grammar errors as you type" in the "When correcting spelling in Outlook" section.
To enable more Style Options, please .